Grants must be claimed within twelve months of the award being made. Help the Hospices reserves the right to withdraw funding on grants older than 12 months.
If the dates of the course change subsequent to funding being awarded, then please contact the grants team to check that the grant remains valid.
Payment conditions
If your application is successful, an award letter and acceptance form will be sent to the supporting manager. The acceptance form must be signed by the applicant and the supporting manager agreeing to the conditions of the grant.
The acceptance form should be returned to the grants team, together with the proof of payment, clearly displaying that the course or conference applied for, has been paid.
Acceptable proof of payment includes:
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a receipt from the course provider with the amount paid written on it
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a copy of an invoice from the course provider clearly demonstrating that it has been paid, ie it has a ‘paid’ stamp and a cheque or nominal code number on it
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bank statements showing a payment
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a remittance statement
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in certain circumstances, and with prior agreement, a print out from an accounts package showing a payment has being made.
Payment will be made at a rate of 50% of the proof of payment submitted, up to the total amount of grant awarded.
The grant can be claimed in several parts if required, for example if course fees are paid in instalments. In this instance, the acceptance form only needs to be submitted with the first request for payment.
Payments are made directly to the employing hospice by BACS transfer. We can not make payments to individuals.
You may be asked to send us a report about what you have learnt after the course has finished. We may also ask your employing organisation to provide evidence of the wider benefits derived from the training and what difference it has made to practice.
Other conditions of the grant
Professional development grants are awarded to individuals to attend the particular course or conference detailed in the original application. Therefore if the applicant does not attend that course or conference for whatever reason, then the grant will be withdrawn.
Grants are not transferable. If an individual who received a grant does not attend the course but another member of staff goes in their place, then that person needs to submit a new grant application at least one month before the course begins.
If an applicant decides to change a course once a grant has been approved then it will be necessary to reapply for funding for the new course.
Applicants are requested to inform the grants team in writing, either by letter or email, if they will not be claiming all, or part of, any professional development grant awarded.
